Wireless Device Supply (WDS) – Automatic Generating PO to SAP

To support full functions of order management system for WDS, “WDS – Automatic Generating PO to SAP” will be used to generate all the kinds of modern-trade orders to fit to specific type of orders for SAP.

Executive Summary

Project Details

Wireless Device Supply (WDS)

Automatic Generating PO to SAP

This initiative delivers a digital automation platform to elevate Modern Trade order management through SAP-integrated workflows, reducing complexity, accelerating processing speed, and enabling scalable business growth.

Executive Summary

Establish a standardized automation framework that seamlessly connects Modern Trade order processes to SAP

Reduce delays and errors associated with manual PO creation

Improve data accuracy and consistency across all sales orders

Enhance operational efficiency for sales teams

Build a scalable foundation to support increasing order volumes and expanding business partners

Project Details

Why This Initiative Matters ?

In an environment where order volumes continue to grow daily, manual PO creation is not only inefficient—it represents a direct risk to revenue realization, inventory accuracy, and partner trust.

To close this gap, the solution enables executives to govern the end-to-end Order-to-SAP process through a single, standardized system.
It significantly reduces data and operational risks while providing a robust platform to support long-term expansion with Modern Trade partners.

Business Impact

This initiative delivers measurable improvements in Modern Trade order management through SAP-integrated automation, reducing complexity, accelerating processing speed, and enabling scalable business growth.

Faster Order Processing & Revenue Recognition
Automated PO generation significantly shortens order processing time by replacing multi-step manual workflows with streamlined automation—enabling faster order fulfillment and earlier revenue recognition.

Improved Data Accuracy & Consistency
Order data is transmitted to SAP in standardized, validated formats, minimizing duplicate data entry errors and strengthening the reliability of business-critical information.

Operational Efficiency
Reduces workload across sales, operations, and accounting teams, allowing personnel to focus on higher-value, strategic activities.

Real-Time Stock & Device Synchronization
Synchronized inventory and wireless device data reduce stock discrepancies and improve fulfillment readiness.

Business Challenges & Pain Points

Before Automation, WDS Faced Critical Operational Challenges

Revenue Leakage from Delayed Order Processing
Manual conversion of Modern Trade orders into SAP caused delays in revenue recognition and increased the risk of missed time-sensitive business opportunities.

Operational Risk from Manual Data Handling
Human-dependent data processing increased error risk, directly impacting PO accuracy and undermining trust in the core ERP system.

Limited Visibility into Order & Inventory Performance
Lack of real-time visibility into order and inventory status constrained strategic decision-making across supply chain and resource management.

Scalability Constraints with Growing Modern Trade Channels
Legacy systems could not flexibly support increasing order volumes and diverse PO formats across multiple Modern Trade partners, turning channel expansion into a systems burden rather than a growth opportunity.

Integration Dependency Risk on Core ERP (SAP)
Direct, non-automated integrations into SAP introduced structural risk to ERP stability—the backbone of enterprise operations.

Scope of Feature

Modern Trade Order Management
Centralized management of orders from multiple Modern Trade partners—such as Lotus, J-Mart, BigC, and KTBL—through a single platform.

Automatic PO Generation to SAP
Automated creation of SAP-ready purchase orders tailored to the specific formats and commercial conditions of each Modern Trade partner.

Stock & Device Synchronization
End-to-end synchronization of inventory and wireless device data to reduce discrepancies and inventory-related issues.

Scope of Feature

Reporting & Statistical Analysis
Comprehensive reporting and analytical insights to support executive decision-making.

Scalable Integration Architecture
An extensible system architecture designed to onboard new Modern Trade partners and support future growth in order volumes.